Warehouse 817

Event Space Rental Agreement and Contract

Event Date:     Start Time:     End Time:  

The start and end times above are your access window to the property - all vendor setup and full cleanup must take place within these hours.

Organization:  

Address:  

City:     State:     Zip:  

Contact Name:     Phone:  

Email Address:  

Payment

A signed contract and date hold deposit equal to 50% of the total rental payment, must be received in order to reserve your date and time. This payment is non-refundable.

The balance of your rental fee is due on  . If the balance due is not received by this time, the event will be cancelled and the space will be opened up for other renters.

The total rent payment for the event is  , plus any applicable taxes.

Security Deposit and Damages

A refundable security/damage deposit in the amount of   is due on the day of the event and prior to the renter gaining access. Where the amount stated is $0.00, no deposit is required for this event. If a deposit is collected and there is no damage to the facility during the event, the full deposit will be refunded at the end of the event.

The renter is responsible for the full cost of repairing or replacing any damage to the facility, its fixtures, furnishings, or equipment caused by the renter or the renter’s guests, invitees, vendors, or agents. Where the cost of such damage exceeds the security deposit, or where no deposit was collected, the renter remains liable for and agrees to pay the cost of repair or replacement in excess of any deposit held.

Set-up

Renters, caterers, florists, DJ’s, decorators, and/or other vendors or related groups will be permitted access to the property at the event start time.

Decorations

It is our goal that every event here is a special day for all of the guests. Decorations that are likely to cause damage to walls, ceilings, or floors are not permitted, and nothing may be placed or inserted into the physical structure - including, but not limited to, walls, ceilings, posts, railings, and lighting fixtures. Decorations cannot be hung from any lighting fixtures, and must be removed prior to the event end time.

Permitted, provided their use causes no damage: Command strips, pipe-cleaners, ribbon, and twist ties.

Use of any prohibited item, or any decoration that causes damage or leaves residue requiring extra cleaning, can result in forfeiture of any security deposit held and an additional cleaning and/or repair charge, as provided under the Security Deposit and Damages section above.

Clean-up

Renter shall be responsible for general clean-up of the facility by the event end time. Trash shall be placed in the garbage cans inside the venue. No food or beverage can be left on the property. All decorations should be removed.

Smoking/Electronic Cigarettes

Smoking and/or the use of Electronic cigarettes, and smokeless tobacco is not permitted anywhere on the property, including the rooftop deck. Smoking on the property will result in loss of security deposit and the offender will be asked to leave the property.

Glassware

Glassware is not permitted on the rooftop deck. All beverages consumed on the rooftop deck must be in plastic, paper, or metal/aluminum containers. Glassware is allowed on the main floor event space.

Right of Entry

The owner or designate has the right to enter the space at any time and for any reasonable purpose during the event. By the order of the fire marshal, all exits must remained unlocked while the building is occupied.

Music and Noise

When using the rooftop deck, please be mindful of neighbors when determining noise levels. If noise levels exceed acceptable levels, the event host will be asked to adjust to acceptable levels.

Capacity

The capacity for the main level is 96 persons. The capacity for the rooftop deck is 49 persons. Exceeding the capacity of each level is prohibited by the Building Official.

Security

Security is not provided at the facility. However, cameras are located throughout the public areas of the facility. There should be no expectation of privacy as the public areas are subject to video surveillance at times. In addition, there should be no expectation that security cameras are being monitored or are recording.

Alcohol

As a responsible corporate citizen, we require the utmost responsibility if you choose to provide alcohol at your event. Just as if you are hosting an event in your home, the renter of the venue has ultimate responsibility for controlling access to alcohol, prohibiting minors from consuming alcoholic beverages, and preventing guests from being overserved.

Warehouse 817 is a public building subject to the Laws and Regulations of the Virginia ABC. Virginia ABC requires a permit when alcohol is consumed in a public space. It is the full responsibility of the renter to obtain the appropriate permit.

The most likely permit is the Banquet Permit. This license is issued to individuals (representing themselves or a group/company) for private events where alcohol is provided at no charge to guests. Also known as a “one-day” license. This license authorizes complimentary beer, wine or mixed beverages and guests may bring their own alcohol. The cost of this license is $40.00 per day. It is the responsibility of the renter to acquire a permit.

More information on ABC permitting can be found at the link below.
https://www.abc.virginia.gov/licenses/banquet-licenses

Virginia law states that no person may purchase, assist, provide, or give a minor alcoholic beverages. Providing alcoholic beverages to a minor is a Class 1 Misdemeanor in the State of Virginia.

The management and staff of Warehouse 817 does not police or review the permitting process or whether a permit is acquired. It is the sole responsibility of the renter to obtain a legal permit if necessary. Any questions should be submitted to the Virginia ABC.

Indemnification

The renters shall indemnify and hold Warehouse 817, Warehouse 817, LLC, managers, directors, employees, agents and representatives forever harmless from, and against, any and all personal injury, property damage, loss, liability or claim of liability, expenses, fines and penalties including reasonable legal fees caused by any wrongful or negligent act, error or omission by you, your guests, invitees, agents, delegates or representatives, arising out of or in connection with your function, except those claims arising out of the sole negligence or willful misconduct of Warehouse 817 and Warehouse 817, LLC.

Disputes

The management and employees of Warehouse 817 agree to take reasonable steps to ensure your event is held as planned. Should any issues arise that disrupt or interfere with the event, the management and employees of Warehouse 817 will make reasonable accommodations to address any unforeseen circumstances. However any and all liabilities owed to the renter shall in no case exceed the cost of the rental.

Governing Law and Venue

This agreement shall be governed by and construed in accordance with the laws of the Commonwealth of Virginia, without regard to its conflict-of-laws principles. The renter and Warehouse 817, LLC agree that any dispute, claim, or legal action arising out of or relating to this agreement shall be brought exclusively in the Circuit Court of the City of Bristol, Virginia, or the General District Court of the City of Bristol, Virginia, and the parties consent to the personal jurisdiction and venue of those courts.